Data Protection GDPR policy

Effective Date: 04/11/25

Last Updated: 04/11/25

1. Purpose

This Data Protection Policy outlines how Perfect Practice (“we”, “our”, or “us”) collects, uses, stores, and protects personal data obtained through our website www.perfectpractice.ie and in the course of our consultancy services. We are committed to protecting the privacy and personal data of our clients, visitors, and partners in accordance with applicable data protection laws.

2. What Personal Data We Collect

We may collect and process the following personal data:

• Name
• Email address
• Telephone number
• Company name
• Job title
• IP address
• Browser type and device data (via cookies)
• Any additional information provided through contact forms or consultation bookings

3. How We Collect Data

We collect personal data in the following ways:

• When you fill out a contact or inquiry form on our website
• When you subscribe to our newsletter
• When you book or engage with our consultancy services
• Automatically through cookies and analytics tools when you browse our website

4. Legal Basis for Processing

We process your personal data on one or more of the following legal bases:

• Consent – where you have given clear permission (e.g., subscribing to a newsletter)
• Contract – to perform or prepare for a contract with you
• Legal obligation – where we are required by law
• Legitimate interests – where processing is necessary for our business operations and does not override your rights

5. How We Use Your Data

We use your personal data to:

• Respond to inquiries and contact requests
• Provide consultancy services
• Send service updates or marketing emails (if consented)
• Improve our website and user experience
• Comply with legal obligations

6. Sharing Your Data

We do not sell or rent your personal data. We may share it with trusted third parties only when necessary, including:

• Web hosting and email service providers
• CRM or project management tools
• Legal or regulatory authorities (if required)

All third parties are bound by appropriate data protection obligations.

7. Data Retention

We retain your data only for as long as necessary for the purposes it was collected, or as required by law. Typically:

• Inquiry data: up to 12 months
• Client project data: up to 7 years (for legal/accounting purposes)

8. Your Rights

You have the right to:

• Access the personal data we hold about you
• Correct or update your personal data
• Request deletion of your data
• Withdraw consent at any time (where applicable)
• Object to processing based on legitimate interests
• Lodge a complaint with a supervisory authority

To exercise your rights, contact us at: [email protected]

9. Data Security

We implement appropriate technical and organizational security measures to protect your personal data from unauthorized access, loss, or misuse. This includes secure hosting, encryption where appropriate, and access control.

10. Cookies and Tracking

We use cookies and analytics tools (e.g., Google Analytics) to understand user behavior and improve our website. You can manage or disable cookies via your browser settings.

See our full Cookie Policy for more information.

11. International Data Transfers

If we transfer data outside the UK/EU, we ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place as required by data protection law.

12. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date.

13. Contact Us

If you have any questions or concerns about this Data Protection Policy or your personal data, please contact:

Perfect Practice
Email: [email protected]
Address: 2 Herbert Court, Sandymount Avenue, Dublin 4, Ireland